Dedicated virtual assistants trained across 25+ business functions -- from inbox management to bookkeeping, sales outreach to customer support.
Each assistant is vetted, trained, and managed by our team. You get dedicated support without recruiting, training, or managing remote staff yourself.
Calendar and email management, travel booking, meeting prep, document creation, expense reports, and personal task management for busy executives and entrepreneurs.
Lead research and qualification, CRM data entry, cold email and LinkedIn outreach, appointment setting, proposal preparation, and pipeline management.
Social media management, content writing, blog posts, email marketing, graphic design coordination, influencer outreach, and marketing analytics reporting.
Multi-channel support via email, chat, and phone. Helpdesk ticket management, FAQ handling, escalation management, CSAT monitoring, and customer retention.
Invoice processing, accounts payable/receivable, bank reconciliation, expense categorization, financial reporting, payroll processing, and tax prep support.
Listing management, MLS data entry, transaction coordination, lead follow-up, open house scheduling, contract preparation, and client communication.
Product listing and optimization, order management, inventory tracking, customer inquiries, returns processing, marketplace management (Amazon, Shopify, eBay).
Appointment scheduling, patient intake coordination, insurance verification, medical billing support, EHR data entry, and HIPAA-compliant communication.
Web research, data collection, spreadsheet management, database updating, market research, competitor analysis, and data cleansing projects.
Blog writing, video editing assistance, podcast show notes, graphic design briefs, presentation creation, and creative project coordination.
Task tracking, deadline management, team coordination, status reporting, meeting minutes, Asana/Trello/Monday.com management, and process documentation.
Document preparation, legal research, case file organization, calendar management for attorneys, client intake, billing support, and paralegal assistance.
A managed VA costs a fraction of a full-time hire and comes with built-in oversight.
| Feature | VantaStaff | In-House Hire | Freelancer |
|---|---|---|---|
| Monthly Cost | From $699/mo | $4,000–$8,000+ | $2,000–$5,000 |
| Hiring Time | 24–48 hours | 4–8 weeks | 1–2 weeks |
| Managed & Supervised | ✓ | ✓ | ✗ |
| Free Replacements | ✓ | ✗ | ✗ |
| Backup Assistant | ✓ | ✗ | ✗ |
| No Benefits/Taxes | ✓ | ✗ | ✓ |
| Quality Assurance | ✓ | Varies | ✗ |
| Success Manager | ✓ | ✗ | ✗ |
| Cancel Anytime | ✓ | ✗ | Varies |
Start by identifying the tasks that take up most of your time or require specialized skills. Our team will help match you with the right type of VA based on your industry, workflow, and goals during a free consultation.
Yes. Many of our assistants are skilled across multiple areas, such as executive support combined with marketing or sales combined with data entry. For more complex needs, our Enterprise plan provides two dedicated assistants who can cover different functions.
Our assistants are trained on popular business tools including Google Workspace, Microsoft Office, Slack, Zoom, Asana, Trello, Monday.com, HubSpot, Salesforce, QuickBooks, Shopify, and many more. If you use specialized software, we can train your VA on it during onboarding.
Most clients are matched with their dedicated VA within 24–48 hours. Onboarding begins immediately, and your success manager handles all setup including tool access and workflow documentation.
We offer free replacements at any time. If your needs change, you can switch your VA's focus, upgrade your plan, or add additional assistants. There are no penalties or extra fees for making changes.
We will match you with a dedicated, vetted assistant within 48 hours.