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Tell us about your clinic
Share your EMR, patient volume, insurance mix, and priority tasks. Takes 5 minutes.
Dedicated virtual assistants for healthcare clinics handling scheduling, insurance verification, EMR/EHR support, patient follow-up, and medical admin. Managed onboarding with HIPAA-aware training, free replacement guarantee, plans from $699/month, matched in 48 hours.
If your front desk is buried in scheduling, insurance verification, and patient follow-up, VantaStaff matches you with a dedicated full-time virtual assistant trained in healthcare workflows and EMR systems.
Built for small business clinics — solo practitioners, dental offices, optometry, mental health practices, med spas, and small multi-provider groups — in the $700-1000/month budget range. Managed onboarding handles HIPAA-awareness training, NDA, EMR access setup, and workflow documentation.
Every plan includes a dedicated VA, a success manager, free replacements, and no long-term contract.
Flat monthly rate. Managed onboarding with HIPAA-awareness training included. Free replacement guarantee. No long-term contract.
Part-time · 4 hours/day
Full-time · 8 hours/day
Two dedicated full-time VAs
Managed onboarding handled for you. HIPAA-awareness training, NDA, and EMR access all set up before your VA starts.
Share your EMR, patient volume, insurance mix, and priority tasks. Takes 5 minutes.
Within 48 hours, we hand-pick a vetted healthcare VA. We complete HIPAA-awareness training, sign NDAs/BAAs, set up EMR access, and document your workflows.
Your dedicated VA begins scheduling, verifying insurance, and updating charts from day one. Your success manager monitors quality.
Expand hours, add a billing VA, or shift focus as your clinic grows. Upgrade, downgrade, or cancel anytime.
Common questions from clinic owners about hiring a dedicated medical VA. Reach out if yours isn't covered.
Plans start at $699/month for a dedicated part-time healthcare VA (4 hours/day) and $899/month for a dedicated full-time healthcare VA (8 hours/day). Every plan includes managed onboarding, a dedicated success manager, HIPAA-awareness training, and a free replacement guarantee. No long-term contract.
A VantaStaff healthcare VA handles patient appointment scheduling and confirmations, insurance verification and pre-authorizations, EMR and EHR data entry (Athenahealth, Epic, Kareo, SimplePractice, DrChrono, eClinicalWorks), patient follow-up calls, billing support, intake form processing, and referral coordination. We match you with a dedicated VA experienced with medical workflows.
Yes. All healthcare VAs receive HIPAA-awareness training as part of managed onboarding, sign NDAs and confidentiality agreements, and follow strict data handling protocols. We sign Business Associate Agreements (BAAs) on request. Note: while we follow HIPAA-aligned practices, the covered entity remains responsible for HIPAA compliance overall.
Most clinics are matched with a dedicated virtual assistant within 24–48 hours. VantaStaff handles recruiting, vetting, HIPAA-awareness training, and managed onboarding so your VA is productive from day one.
Yes. VantaStaff is built for small businesses including solo practitioners, dental offices, optometry clinics, mental health practices, med spas, and small multi-provider clinics in the $700–1000/month budget range. Our managed onboarding, dedicated VA model, and free replacement guarantee are designed for clinic owners who don’t have time to recruit, train, or manage a remote hire themselves.
Our healthcare VAs are experienced with Athenahealth, Epic, Cerner, Kareo, SimplePractice, DrChrono, eClinicalWorks, Practice Fusion, NextGen, AdvancedMD, ChiroTouch, Dentrix, and most major EMR/EHR platforms. During managed onboarding we confirm system experience and document your specific workflows.
Get matched with a dedicated healthcare VA in under 48 hours. Managed onboarding with HIPAA-awareness training included. Free replacement guarantee. Plans from $699/month.